Before you start packing your bags, there is an important new travel requirement you will need to be aware of: the European Travel Information and Authorization System (ETIAS). Set to launch in mid-2025, this system is essential for ensuring a smooth entry into the Schengen Area, even if you do not need a visa. Understanding ETIAS will help you avoid unexpected surprises and ensure your European adventure goes off without a hitch. We explain the ETIAS requirements below.   
 

What is ETIAS and Why is It Important? 

ETIAS, or the European Travel Information and Authorization System, is an electronic authorization system designed to pre-screen visitors from visa-exempt countries before they enter the Schengen Area. With terrorism, illegal immigration, and other security concerns on the rise, ETIAS is a proactive measure by the European Union to protect its borders and citizens.   
 

Why ETIAS Matters

ETIAS is about making Europe safer while ensuring that visitors have a pleasant experience. The EU's goal is to create a secure environment where both citizens and tourists can enjoy the rich culture, history, and diversity that Europe has to offer.  

• Enhanced Security: ETIAS helps reduce potential terrorist threats by identifying risks before travelers even reach European borders.  

• Streamlined Procedures: By requiring travelers to provide information in advance, ETIAS simplifies the entry process, ensuring that those who meet the criteria can enter smoothly.  

• Better Border Management: The system allows for more efficient processing at border crossings, reducing wait times and improving overall travel experiences.  

Who Needs ETIAS? 

ETIAS will apply to travelers from approximately 60 visa-exempt countries, including major nations like the United States, Canada, Australia, New Zealand, Japan, and many others. Whether you are planning a quick business trip, a long vacation, or a family visit, you will need to secure ETIAS travel authorization before boarding your flight to any Schengen Zone country.  

Starting in the last quarter of 2026 as mentioned under the new requirements by the European Union, travelers planning to visit a Schengen country without a Schengen visa must apply through the official ETIAS portal using a valid passport or travel document. The European Commission states that the authorization process may take up to four weeks, depending on individual circumstances. 

Those with a residence permit in a Schengen country are typically exempt, but family members of EU citizens who are not EU nationals may still need to apply. Travelers should consult the official ETIAS website for the most current guidance on entry requirements for the following countries. 

What is the Schengen Zone? 

The Schengen Zone consists of 27 European countries that have abolished border controls between them, allowing for passport-free movement across member states. Popular destinations such as France, Italy, Spain, Germany, and Greece are all part of the Schengen Zone, making it a key area for international travelers. However, it is important to note that not all EU countries are part of the Schengen Zone, and some non-EU countries, like Norway and Switzerland, are included.  
 

Why These Countries? 

The Schengen Zone is one of the world's largest visa-free travel areas, attracting millions of tourists each year. By implementing ETIAS, the EU aims to strengthen its security measures while still allowing the freedom of movement that travelers have come to expect. The system ensures that travelers from visa-exempt countries are thoroughly screened, reducing the risk of crime and illegal activities within Europe.  

Nationals of Annex II countries, including the Marshall Islands and Solomon Islands, will be required to apply for ETIAS several months prior to their intended travel date to enter Europe. This requirement also applies to travelers visiting for humanitarian reasons. If an application expires before the travel date, a new submission will be necessary. 

With ETIAS operations in the last phase before full launch, EU institutions and bodies—particularly the Directorate-General for Migration and Home Affairs—are finalizing protocols and ensuring that travelers are informed of their important obligations. These steps are part of the broader effort to enhance oversight of migration flows across the region. 

How to Apply for ETIAS: A Step-by-Step Guide 

The ETIAS application process is designed to be as simple and efficient as possible. Unlike traditional visa processes, which can be time-consuming and require visits to embassies or consulates, ETIAS can be filled entirely online in a few minutes.  

1. Fill Out the Online Form: 

The first step is to provide your personal details, including your full name, date of birth, nationality, and passport information. You will also need to answer some basic questions about your health, criminal history, and previous travel experiences. It is crucial to ensure that all information is accurate, as any discrepancies could result in delays or denial of your application.  

2. Pay the Application Fee: 

The ETIAS application fee is $9.00 USD for applicants over 18 years old. Payments can be made using a debit or credit card. Applicants under 18 are exempt from the fee, making it easier for families to apply. The fee is non-refundable, so double-check your information before submitting the payment.  

3. Submit Your Application: 

Once you have filled out the form and paid the fee, you can submit your application. In most cases, processing takes around 96 hours (four days). However, it is wise to apply well in advance of your travel date, as processing can take up to two weeks if additional checks are required.  

4. Receive Your Authorization: 

After approval, your ETIAS authorization will be sent to you electronically. It will be valid for up to 3 years or until your passport expires, whichever comes first. This means you can travel to the Schengen Zone multiple times during the validity period without needing to reapply, if your trips do not exceed 90 days within any 180-day period.  

By the last quarter of 2026, travelers from visa-exempt countries who need an ETIAS for short stays or transit purposes must apply through the official travel information and authorization system. Although ETIAS travel authorization is mandatory, it does not guarantee entry; final approval remains at the discretion of border authorities. 

This electronic travel authorization aims to strengthen border checks and is part of a broader information and authorization system developed by the European Union. If a traveler is denied entry, they will be notified of the decision and the reasoning behind it. The European Union will inform applicants of the status of their ETIAS request via email or the official portal. 
 

What to Do if Your ETIAS Application Form is Denied? 

While the ETIAS system is designed to be straightforward, there are instances where applications may be denied. If your application is denied, you will receive an email explaining the reason. Common reasons for denial include incorrect or incomplete information, concerns about health or criminal history, or issues with previous travel to the Schengen Zone.  

If your ETIAS application form is denied, consider the following:  

• Appeal the Decision: Depending on the reason for denial, you may have the option to appeal. The appeal process will vary depending on the country that processed your ETIAS application.  

• Correct and Resubmit: If the denial was due to incorrect or incomplete information, you could correct the errors and resubmit your application. Double-check all details to avoid further delays.  

It is important to remain calm and follow the instructions provided in the denial email. In many cases, issues can be resolved quickly, allowing you to proceed with your travel plans.  
 

Why ETIAS Matters for Your European Travel Plans 

For travelers, ETIAS represents a new layer of security and convenience. While it adds an extra step to the pre-travel process, it also ensures that your entry into Europe is smooth and secure. By preparing in advance and obtaining your ETIAS authorization, you can avoid potential delays at the border and focus on enjoying your European adventure.  

The official ETIAS system is designed to enhance border security while maintaining visa-free access for eligible travelers to the Schengen Area. Passport holders from countries such as South Korea and Costa Rica, along with their family members, will need to provide personal biometric data and contact details during the application process. 

The official ETIAS website will guide most applicants through submitting the required information, including their passport number, current occupation, and travel document details. While the ETIAS does not ensure entry, it supports the efforts of a border guard at external borders to assess travelers more efficiently. 
 

Travel Smart with AXA Assistance USA Inc. 

At AXA Assistance USA Inc. (AXA), we understand that travel can be unpredictable. That is why we offer travel protection plans tailored to your needs, ensuring that you can explore Europe with confidence. Our plans cover a wide range of potential issues, from trip cancellations and delays to medical emergencies and lost baggage.   

For more information look into the ETIAS official website:   

ETIAS - ETIAS - European Union (europa.eu) 

ETIAS - Travel Entry Authorization for Visa-Exempt Nationals (schengenvisainfo.com) 
 

Why Choose AXA? 

• Global Coverage: Our extensive network ensures you are protected no matter where your European travels take you.  

• Flexible Plans: Choose a plan that fits your travel style, from basic coverage to premium protection.

• 24/7 Assistance: Whether you need help with a medical emergency or a travel-related issue, our team is available around the clock.  
   

Wrapping Up 

European countries participating in the new ETIAS authorization system will soon require certain travelers, including crew members, to apply for entry through this electronic authorization system. ETIAS will start operations soon, and applicants from countries requiring ETIAS must fill out the application several months prior to their trip. Stay updated with the latest ETIAS news for accurate guidance. 

Now, know what ETIAS is and why it is important for your venture to the European countries. What are you waiting for? Do not leave your trip to chance—get your free travel protection quote today and embark on a relaxed European journey. With AXA by your side, you can focus on making memories, knowing that you are covered every step of the way.